How to Request the Reclassification of a Position

A step-by-step guide to initiating
a Reclassification Request at UC Merced

Step 1

Gather Required Documents

Each document will be attached separately to the request form.

  • Current/old position description.

  • Proposed/new position description.

    • Non-represented position descriptions must be created using Job Builder by JDXpert

    • Note: A job standard should not be submitted as a position description. The position description must be customized to accurately reflect the actual, ongoing functions and responsibilities of the position.

  • Updated org chart showing the department’s structure if the reclassification is approved. Please ensure that current payroll titles are listed on the organizational chart.

  • Written justification explaining the reason for the reclassification request. The justification should address one or more of the following:

    • Permanent assignment of responsibilities/duties outside of current classification.

    • Permanent assignment of higher-level functions that warrant reclassification.

    • Reorganization of department or unit within the department outlining change in duties.

 

Incomplete packets will not be accepted.
 

Step 2

Initiate the Reclassification Request

Complete a Reclassification Request form.

For more information view the guide on How to Complete a Reclassification Request Form (coming soon).

Step 3

Notification

After review, notification of approval or denial is emailed to everyone in the approval chain.

Step 4

Next Steps…

If approved, complete a Payroll Worksheet and attach the approved Reclassification Request.

Once a reclassification request is received, it is logged, assigned a tracking number, and assigned to a Compensation Analyst. Requests are generally processed in the order they are received. If additional information or clarification is needed, the assigned analyst will contact the individual identified as the primary contact. Once the analysis has been completed and reviewed by the Compensation team, the department will be notified by email

The effective date of any change in classification or compensation for non-represented employees will be the first available pay cycle after the request is received by Compensation. For employees that are covered by a Collective Bargaining Agreement (CBA), the effective date will follow the applicable CBA guidelines.