How to Request the Classification of a New Position

A step-by-step guide to completing
a New Classification Request at UC Merced

Step 1

Gather Required Documents

Each document will be attached separately to the request form.

  • New position description.

    • Non-represented position descriptions must be created using  Job Builder by JDXpert.

    • Note: Job standards should not be submitted as position descriptions. Each position description template must be customized to accurately reflect the actual functions and responsibilities of the specific position.

  • Updated organizational chart showing the structure of the approved new classification. Please ensure that current payroll titles are listed on the organizational chart.

  • The “Additional Information” section (Section 3) of the form must include the following: the physical office location of the new position, the position’s FTE (e.g., 50%, 100%), and the name/title of the person to whom the position will report.

Please Note: Incomplete packets will not be accepted.

Step 2

Initiate the Request

Complete a New Classification Request form. For more information view the guide on How to Complete a Classification Request Form (coming soon). 

Step 3

Notification

After review, notification of approval or denial is emailed to everyone in the approval chain.

Step 4

Next Steps…

Complete a  OnBase Recruitment Request Form and attach the approved job description.

Once a new position classification packet is received, it is logged, assigned a tracking number, and assigned to a Compensation Analyst. Requests are generally processed in the order they are received. If additional information or clarification is needed, the assigned analyst will contact the individual identified as the primary contact. Once the analysis has been completed and reviewed by the Compensation team, the department will be notified by email