How to Hire Staff at UC Merced

A step-by-step guide to initiating a new staff recruitment at UC Merced

Step 1

Job Description Update

1. Determine if there is a vacancy to be filled.

2. Determine whether to recall, recruit, restructure or re-organize.

3. Determine appointment type – career, limited, or contract.

4. Obtain appropriate approvals via Position Delegate.

5. Create or revise the job description and submit formal Request for Classification of a Position.  Your assigned Compensation Analyst will work with you to determine classification and market pay* .

      *Effective Jan. 2023, SB 1162 requires disclosure of pay scales on all position postings, please refer to SB 1162 for more information.

Step 2

Initiate Recruitment Request via OnBase
  1. Complete Recruitment Request Form (RRF) through OnBase . (click here for help with OnBase )

 Information Needed to submit a recruitment request: 

• Position Number 

• Job Description 

• Position Information/Posting Information 

• Supporting Financial Documentation (Career positions only) 

• Chart of Accounts (COA) for Background Check & Position Fund 

• Hiring Manager/Position Supervisor, Division Partner 

 

  1. Recruitment request must be approved by Position Delegate and Budget Office (for career positions only) and previously classified by Compensation before being routed to ucmjobs@ucmerced.edu. Requisitions are assigned within 2 business days to the appropriate Recruiter (Hiring Manager will be copied).

Step 3

Recruitment Strategy – Recruiter Intake

1. Recruiter will reach out within 48 hours of receipt of recruitment request to schedule an Intake Interview and review TAM posting with Hiring Manager.  The Intake Interview is a required step in order to begin applicant review.

2. Recruiter work with Hiring Manager (or designee) to:

  • Clarify and prioritize minimum requirements and preferred requirements
  • Recommend advertising strategy
  • Establish timeline/plan for recruitment
  • Establish level of support
  • Identify Committee participation

3. The position will be posted based on review/approval of Hiring Manager.

4. Recruiter will provide support and consultation as agreed while adhering to UC Policy, EEOC and OFCCP Compliance.

Step 4

Next Steps

 How to Screen and Interview Prospective Staff

 

Need an expert? Contact Talent Acquisition at ucmjobs@ucmerced.edu

Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site.

These instructions apply only to hiring staff employees. Please consult with Talent Acquisition before making a job offer to discuss and arrange reference, background check, or other pre-offer actions.

*Position Delegate: Responsible for approving, denying or making edits to a Position Request, on behalf of the Position Manager and the established division workforce plan. Requests must be approved by respective Position Delegate.