Definitions:
- Reasonable Accommodation: An adjustment made to the requirements of the COVID19 Vaccination Program for a Covered Individual who has received an approved Exception or Deferral to allow them to Physically Access a University Location or Program without impairing the health and safety objectives of this policy. Covered Individuals who are granted Exceptions or Deferrals will be required to observe Non-Pharmaceutical Interventions as a condition of Physical Presence.
- Religious Objection: A Covered Individual’s objection to receiving the COVID-19 vaccine based on that person’s sincerely held religious belief, practice, or observance.
- Medical Exemption: An excuse from receiving COVID-19 vaccine due to a Medical Contraindication or Precaution.
- Disability: A physical or mental disorder or condition that limits a major life activity and any other condition recognized as a disability under applicable law. “Disability” includes pregnancy, childbirth, or a related medical condition where reasonable accommodation is medically advisable.
- Deferral: An approved deferral of vaccination based on pregnancy. Pregnancy Deferral will extend throughout the term of the pregnancy and until the Covered Individual returns to work or instruction, as applicable.
- Responsible Office: The office at a Location responsible for processing requests for Exception or Deferral. The list of such offices can be found online at: https://doyourpart.ucmerced.edu/latest-updates.
Local Procedure for Staff, Faculty and Academic Personnel regarding Religious Accommodation:
- Click to submit an Employee Request for Religious Accommodation
- Complete your Religious Accommodation request through link listed above. By submitting your Religious Accommodation request, you acknowledge that you are required to follow all Non-pharmaceutical Mitigations as described in UC Merced’s Executive Directive - COVID-19 Mitigation Measures.
- You will receive an email from HR Benefits to confirm your request was submitted and a document identification number to reference your request.
- HR Benefits will review your request. If more information is needed, you will be contacted within three business days. A formal notification will be provided regarding your request.
- Information provided will be kept confidential; no specific details or information will be shared.
- Once a determination is made you and your supervisor will receive an email stating your request has been processed with an attached Approval or Denial letter.
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Your supervisor will be notified of any Non- Pharmaceutical Interventions required to comply with the UC Merced’s Executive Directive - COVID-19 Mitigation Measures.
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Should your request be approved, you will be notified by Work Health Solutions to complete the COVID-19 Vaccination Declination form. Once you have electronically signed this form, you have completed the process and are compliant with the University of California’s SARS-CoV-2 (COVID- 19) Vaccination Program.
Local Procedure for Staff, Faculty and Academic Personnel regarding Medical Exemptions and/or Disability Exceptions:
- Click to submit a Medical Exemptions and/or Disability Exceptions through Work Health Solutions. A submission must include a Certification from Health Care Provider as an attachment, filled out by your qualified licensed health care provider.
- Complete your Medical Exemptions and/or Disability Exception request through link listed above. By submitting your Medical Exemption and/or Disability Exception request, you acknowledge that you are required to follow all Non-pharmaceutical Mitigations as described in UC Merced’s Executive Directive - COVID-19 Mitigation Measures.
- Once a determination is made you will receive an email from Work Health Solutions stating your request has been processed with an attached Approval or Denial.
- Your supervisor will be notified of any Non- Pharmaceutical Interventions required to comply with the UC Merced’s Executive Directive - COVID-19 Mitigation Measures.
- Should your request be approved, you will be notified by Work Health Solutions to complete the COVID-19 Vaccination Declination form. Once you have electronically signed this form, you have completed the process and are compliant with the University of California’s SARS-CoV-2 (COVID- 19) Vaccination Program.
Local Procedure for Staff, Faculty and Academic Personnel regarding Deferrals due to Pregnancy:
- Click to submit a Deferral through Work Health Solutions.
- Complete your Deferral request through link listed above.
- Once a determination is made you will receive an email from Work Health Solutions stating your request has been processed with an attached Approval or Denial.
- Your supervisor will be notified of any Non- Pharmaceutical Interventions required to comply with the UC Merced’s Executive Directive - COVID-19 Mitigation Measures.
- At such time as the Deferral lapses, you will be required to submit your proof of COVID-19 vaccination through Work Health Solutions patient portal to be compliant with the University of California’s SARS-CoV-2 (COVID- 19) Vaccination Program.
Any additional questions or Request for Accommodations can be requested through the Benefits Office at Benefits@ucmerced.edu.