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Time Reporting System (TRS)

The Time Reporting System (TRS) is a web-based time reporting system. TRS is designed to collect employee work hours, acquire supervisor's approval, and provides a platform for wok time to be loaded into the UCPath system. 

TRS utilizes the UC time and attendance business rules to capture all hour types including work hours, vacation, sick, comp time used, leave without pay (LWOP), voting, and jury duty. TRS also computes overtime, shift differential, and holiday pay.

ACCESS

Upon sucessful provisioning of an employee's TRS record, users will access the TRS system.  They will utilize thier UCM credintials to access the site.  

Instructions for navigation of the system, including how to report time as an employee and how to approve time as a supervisor can be located here

APPROVERS

A PRIMARY and SECONDARY approver are required for each TRS record.  You may select an optional THIRD approver, but it is not necessary. 

Approvers must have active records.  Without an active approver, both the employee and approver will be restricted from accessing timesheets.  

To temporarily or permanently re-assign a primary or other supervisor, please use this form and email it to trs-support@ucmerced.edu

DEADLINES

Bi-weekly paid employees will submit their timesheets by the end of thier scheduled work day, every other Friday (Saturday if scheduled to work). 

  • Supervisors must approve by 10 am the following Monday

Monthly paid employee will submit thier timesheets by the 5th of the month. 

  • Supervisors must approve by the 10th of the month

The pay period and deadlines caledar for timesheet submission can be found here

KEY FEATURES OF TRS

Employees can create, edit, and save work hours on web-based timesheet

Employees submits the timesheet to their supervisor electronically

Supervisors can review and approve timesheets electronically

HRPC can upload time electronically to the UCPath System

Includes a trackable work flow from the timesheet initiation to UCPath Update

Allows for multiple appointments 

Allows departmental personnel to assign a job identifier (nickname) to each job title

Automated email reminders to supervisors when timesheet approvals are due

Email reminders to Supervisors and Payroll Processors of late timesheet submissions

Reduction in time processing errors

Improve time and attendance compliance with regulatory policy

BENEFITS OF TRS

Eliminates paper timesheets, it can never be lost or destroyed

Easier for the employee to record work and non-productive time

Easier for the supervisor to review and approve timesheets

Streamlines the time data process

Users can use any internet accessible device to login (computer, smartphone, tablet, etc.)

Users can access TRS 24 hours a day, 7 days a week

Please email trs-support@ucmerced.edu for any TRS issues you may experience.