How to Hire Staff at UC Merced



A step-by-step guide to initiating a new staff recruitment at UC Merced

Step 1

Initiate the recruitment process

o   Determine if there is a vacancy to be filled.

o   Determine whether to recall, recruit, restructure or re-organize.

o   Determine the appointment type – career, limited, or contract.

o   Obtain appropriate funding (if necessary).

Step 2

Determine if this is a replacement or a new position

o   If it is a new position, proceed to Step 3 Create a set of criteria.

o   For a replacement: review the existing job description and identify changes.  Ensure all appropriate updates have been made to the job description.

o   If changes are made to the job description you must initiate a classification review (reclassification)

o   If no changes are made, proceed to Step 4 Request to Recruit

Step 3

Create a set of criteria for the position

1. Perform a thorough job analysis by determining the duties, responsibilities and specifications needed. Specify the required skills, knowledge and abilities (SKAs) for the position.

2. From the SKAs develop your selection criteria. This is preparation for creating the new position description that you will need for Classification.

3. Request the Classification of a New Position.

4. Upon approval of the classification, Compensation will forward the classified job description to Staff Employment Services.

Step 4

Request to recruit

1. Determine recruitment plan/strategy for your particular position.  This includes planning your advertisement including your diversity plan.

2. Establish an interview committee and timeline for your process.

3. Complete a Recruitment Request Form (RRF) through eDoc.  (click here for Help with eDoc)

4. If you wish to use a search firm for your recruitment, please consult Staff Employment Services for a list of UC approved firms.


NOTE: job announcements are based on information provided on recruitment request form and job description.  Upon finalization of job announcement, ads are placed as indicated on RRF.

Step 5

Next Steps…


Need an expert? Contact Staff Employment Services in Human Resources or call 209-228-8247


Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site.


These instructions apply only to hiring staff employees. Please be sure you check references, complete disposition, attain offer letter approval and consult with Staff Employment Services before making a job offer.