Hiring Near Relatives

HIRING NEAR RELATIVES

Definition: Near relative--spouse, domestic partner, parent, child, or sibling, an in-law or step-relative, or aunt or uncle, in one of these relationships. Also, a relative of a domestic partner in one of these relationships or a person residing in the same household as the employee or the familial or changes to work relationship of two current employees so that the employees become near relatives in the same department.  Chancellor approval is required to hire a near relative working in the same department.

 Department Responsibilities:

  • During the recruitment process, evaluate each individual based on his/her qualifications without consideration to near-relative factors.
  • The employment of near relatives in the same campus department or UCM division is permitted when it is in the best interest of the University.

Follow internal department protocols prior to submitting the Near Relative Hire Request Form.  Include the near relative's name, the relationship, the employment situation (e.g., supervisory relationship, mutual supervisor, close working relationship), and an analysis of possible conflict of interest or other possible disadvantages, including steps that will be taken to prevent or overcome those disadvantages.  Also include how the hire would be in the best interest of the University.

  • Approval from Staff Employment Services is required if a near relative is selected as the best candidate outside of and prior to the completion of the Hire Decision.   Note, obtain approval from your Employment Consultant/Recruiter prior to making a hiring commitment.
  • Ensure that no University employee has participated or is participating in the process on any matter concerning appointment, promotion, salary, retention, or termination of a near relative.  
  • Keep a copy of the near relative letter submitted to Employment for the department personnel files.  

Employment Consultant/Recruiter Responsibilities:

  • Review the request and coordinate Chancellor approval. Verify that no University employee has participated or is participating in the process on any matter concerning appointment, promotion, salary, retention, or termination of a near relative.   
  • Tracks new relative hires.
  • Retain near relative request/letter in the central HR employee(s) file.

References: