Career Tracks Job Scopes

Categories and Levels

Job Standards within families fall into one of the three categories below.  Within each category, various job levels exist.  Corresponding generic scope descriptions ensure consistent application of the levels across campus.

Operational and Technical Generic Scopes

Professional Generic Scopes

Supervisory and Managerial Generic Scopes

 

Operational and Technical

Overview:  This category includes support, operational, technical, skilled or semi-skilled positions, where the skills are typically acquired through vocational education and/or apprenticeships, certifications, specialized, or on-the-job training.  Problems are typically solved through knowledge of past practices and procedural guidelines, or knowledge gained through a certification or licensing program.  For levels 2 and 3, these positions require specialized knowledge of processes and procedures.

Level 1

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Level 2

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Level 3

Regularly works on tasks that are varied and complex.  Applies full range of specialized skills and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

 

Professional

Overview:  This category includes positions which require a theoretical and conceptual knowledge of the specialization.  Problems are typically solved through analysis and strategic thinking.  At more senior levels, incumbents may independently manage or administer professional or independent programs, policies and resources.

Entry -Level 1

Entry-level professional with limited or no prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making.

Intermediate- Level 2

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Experienced-Level 3

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solution

Advanced-Level 4

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure.  May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Expert-Level 5

Recognized organization-wide expert.  Has significant impact and influence on organizational policy and program development.  Regularly leads projects of critical importance to the organization; these projects carry substantial consequences of success or failure.  May direct programs with organizaation-wide impact that include formulating strategies and administering policies, processes, and resources.  Significant barriers to entry exist at this level.

 

Supervisory and Managerial

Overview:  This category includes positions where the incumbent primarily achieves department objectives through the coordinated achievements of subordinate staff who report to the incumbent.  For incumbents in supervisory and management positions, their primary duty is the management of a department or a subdivision.

Supervisor Positions

An incumbent in a Supervisory position supervises at least 2.0 FTE and performs supervisory functions where independent judgment is exercised in at least three of the following:

  • Independently selects subordinates OR participates in the interviews and recommends who should be hired;
  • Independently determines subordinates’ performance ratings OR recommends performance ratings;
  • Independently decides within budgetary limitations the amount of subordinate merit increases, who will be selected for promotional opportunities, and whether to request the reclassification of a position, OR recommends these actions;
  • Has independent authority to issue written warnings and suspensions and determines what discipline should be imposed upon a subordinate OR recommends such actions;
  • Has independent authority to resolve grievances or complaints OR formulates and recommends a resolution to grievances or complaints.

Supervisor Level 1

Provides immediate supervision to a unit or group of operational or technical employees.  A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job.  Supervises unit operations to ensure compliance with departmental or campus policies, procedures, and defined internal controls.  Ensures accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental standards and procedures.

Supervisor Level 2

Provides direct supervision typically to professional or skilled technical employees.  Functions as advisor to unit and administration.  Analyzes and resolves problems, interprets policies (i.e., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge.   Exercises judgment within defined procedures and policies to determine appropriate action.  Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives. 

Note:  Incumbents who give work assignments to other employees and review their work products, but do not perform the above functions are typically LEAD positions and should be mapped to the Professional or Operational and Technical categories.

Managerial Positions

An incumbent in a Managerial Position, in addition to the supervisory functions described above, spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff who report to the incumbent, through the performance of the following managerial functions:

  • Assumes accountability for decisions made by subordinates
  • Manages employee performance (for example, guides, coaches and disciplines staff)
  • Manages workflow, operations, apportioning the work
  • Establishes department goals and objectives (and manages department progress toward goals)
  • Determines techniques and processes
  • Plans and oversees the budget
  • Monitors or implements legal or policy compliance measures
  • Performs strategic planning for function

Functional Manager

In most cases, managers achieve objectives primarily through the coordinated efforts of staff who directly report to them.  However, there may be a small number of functional managers where the incumbents may oversee professional staff who do not report to them, yet have significant accountability, influence, and impact over professionals within subordinate organizations [1] in the same specific functional area.

A functional Manager must meet all of the following criteria:

  • Has significant accountability for decisions made by other (who do not directly report to the incumbent) in the same functional area (e.g. Finance or Human Resources)
  • Provides guidance to professional staff in the same functional area who in turn advise managers and employees
  • Monitors or implements legal or policy compliance measures in subordinate organizations
  • Provides guidance and expertise in developing techniques and processes in subordinate organizations

 Consistent with the definition of Manager, incumbents in these positions still achieve their objectives through the efforts of others [2].

Example

A Finance or a Human Resources advisor to a Vice Chancellor or Dean may have accountability for providing guidance and direction to other Finance or HR professionals in subordinate organizations.  These Finance or HR professionals would in turn report to and advise managers and employees within their organizational units.

Manager Level I

Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff.  Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial and often physical resources in compliance with departmental and organational goals and objectives.  Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.

Manager Level 2

Oversees through subordinate Managers a large department or multiple smaller units, OR manages a highly specialized technical function/team.  Has significant responsibility to achieve broadly stated goals through subordinate Managers.  Determines objectives, directs programs, develops strategies and policies, manages human, financial and physical resources, and functions with a high degree of autonomy.   Proactively assesses risk to establish systems and procedures to protect organizational assets.  Determines campus strategies for a program with organization-wide impact.  

Manager Level 3

Oversees through subordinate Managers one or more large, complex departments or business units with multiple functional disciplines/occupations, OR manages a program, regardless of size, that has critical impact upon the organization as a whole, such as most or all of a campus, medical center, UCOP or the UC System.  Has significant responsibility for formulating and administering policies and programs, manages significant human, financial, and physical resources, and functions with a very high degree of autonomy.  Oversees through subordinate Managers the accountability and stewardship of department resources and the development of systems and procedures to protect organizational assets.                                                                                                                    

Manager Level 4

Directs through subordinate Managers multiple large and complex critical programs impacting broad constituencies across major portions of the organization.  Identifies objectives, manages very significant human, financial, and physical resources, and functions with an extremely high degree of autonomy.  Accountable for formulating and administering policies and programs for major functions.  Operational or program results can affect overall organization-wide performance and reputation.  Directs through subordinate Managers the development of strategic goals and objectives to achieve accountability and stewardship of university resources in a manner consistent with systemwide objectives and initiatives. 

[1] Subordinate organizations are separate organizational units that roll up to a higher level organization

[2] A very limited number of these positions exist on the campus